MINUTES OF MEETING HAMILTON BLUFF
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Hamilton Bluff Community Development District was held on Tuesday, August 5, 2025 at 9:45 a.m. at 346 E. Central Ave., Winter Haven, Florida.

Present and constituting a quorum were:

Lauren Schwenk	Vice Chairperson
Bobbie Shockley	Assistant Secretary
Lindsey Roden	Assistant Secretary
Emily Hazelrig	Assistant Secretary Also, present were:
Jill Burns	District Manager, GMS
Savannah Hancock by Zoom	District Counsel, Kilinski Van Wyk
Meredith Hammock	District Counsel, Kilinski Van Wyk
Rey Malave by Zoom	District Engineer, Dewberry
Chace Arrington by Zoom	District Engineer, Dewberry
Marshall Tindall	Field Manager, GMS

The following is a summary of the discussions and actions taken at the August 5, 2025, Hamilton Bluff Community Development District’s Regular Board of Supervisors’ Meeting.

FIRST ORDER OF BUSINESS	Roll Call
Ms. Burns called the meeting to order at 9:46 a.m. and called roll. Four Supervisors were in attendance constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
There were no public members present at the meeting or via Zoom.

THIRD ORDER OF BUSINESS	Approval of Minutes of the July 8, 2025
Board of Supervisors Meeting

Ms. Burns presented the minutes from the July 8, 2025, Board of Supervisors meeting. She asked for any questions, comments, or corrections to the minutes. The Board had no changes to the minutes.

On MOTION by Ms. Shockley, seconded by Ms. Roden, with all in favor, the Minutes from the July 8, 2025, Board of Supervisors Meeting were approved.

FOURTH ORDER OF BUSINESS	Public Hearings
Public Hearing on the Adoption of the Fiscal Year 2025/2026 Budget
Ms. Burns stated that the public hearing had been advertised. She then asked for a motion to open the public hearing.

On MOTION by Ms. Roden, seconded by Ms. Shockley, with all in favor, Opening the Public Hearing, was approved.

Consideration of Resolution 2025-09 Adopting the District’s Fiscal Year 2025/2026 Budget and Appropriating Funds
Ms. Burns stated that the budget was attached to the resolution as an exhibit, and there was an increase for the Phase one and two platted lots, though it did not go above the previously noticed amount. She added that estimates for the amenities were included based on similar projects, even though they have not yet been constructed. Ms. Burns noted that some field expenses were already in place, while the rest were estimates for when phases one and two would be built out soon. She added that the assessment for Phase one and two single-family homes was $727.24, and the ERU amounts were shown for the unplatted Overlook and Brookhollow areas. Ms. Burns asked for any questions or suggested changes.

On MOTION by Ms. Schwenk, seconded by Ms. Roden, with all in favor, Resolution 2025-09 Adopting the District’s Fiscal Year 2025/2026 Budget and Appropriating Funds, was approved.

Ms. Burns asked for a motion to close the public hearing.

On MOTION by Ms. Roden, seconded by Ms. Shockley, with all in favor, Closing the Public Hearing, was approved.

Public Hearing on the Imposition of Operations and Maintenance Special Assessments
Ms. Burns asked for a motion to open the public hearing.

On MOTION by Ms. Roden, seconded by Ms. Shockley, with all in favor, Opening the Public Hearing, was approved.

Consideration of Resolution 2025-10 Imposing Special Assessments and Certifying an Assessment Roll
Ms. Burns noted that the assessment roll was included with the resolution package. She stated that it showed the newly approved budget amounts along with the previously levied debt assessments, both of which would be collected on the upcoming November tax bill.

On MOTION by Ms. Shockley, seconded by Ms. Roden, with all in favor, Resolution 2025-10 Imposing Special Assessments and Certifying an Assessment Roll, was approved.

Ms. Burns asked for a motion to close the public hearing.

On MOTION by Ms. Roden, seconded by Ms. Shockley, with all in favor, Closing the Public Hearing, was approved.

FIFTH ORDER OF BUSINESS	Consideration	of	Resolution	2025-11
Designation of a Regular Monthly Meeting Date, Time, and Location for Fiscal Year 2025/2026
Ms. Burns stated that the monthly meeting would be the same day, the first Tuesday of the month, but they had moved the time to 10:00 a.m. She added she was happy to answer any questions or make any changes.

On MOTION by Ms. Schwenk, seconded by Ms. Shockley, with all in favor, Resolution 2025-11 Designation of a Regular Monthly

Meeting Date, Time, and Location for Fiscal Year 2025/2026, was approved.

SIXTH ORDER OF BUSINESS	Consideration	of	Resolution	2025-12
Spending Authorization Resolution
Ms. Burns stated that this was just to outline the spending limits that were listed in the resolution. She added that she was happy to answer any questions.

On MOTION by Ms. Shockley, seconded by Ms. Roden, with all in favor, Resolution 2025-12 Spending Authorization Resolution, was approved.

SEVENTH ORDER OF BUSINESS	Goals and Objectives
Adoption of Fiscal Year 2026 Goals & Objectives
Ms. Burns stated that these were the same goals and objectives as in 2025 that the District had already approved. She added that if this set were approved, they would be complying with statutory requirements.

On MOTION by Ms. Roden, seconded by Ms. Schwenk, with all in favor, Adoption of Fiscal Year 2026 Goals & Objectives was approved.

Presentation of Fiscal Year 2025 Goals & Objectives and Authorizing Chair to Execute
Ms. Burns stated that they were on track to meet all of the goals that were put into place for the current year. She noted that they would be seeking authorization for the chair to confirm that they had met with them at the end of the year and then sign the form to be sent to the state.

On MOTION by Ms. Schwenk, seconded by Ms. Roden, with all in favor, Accepting the Fiscal Year 2025 Goals & Objectives and Authorizing Chair to Execute was approved.

EIGHTH ORDER OF BUSINESS	Consideration	of	Uniform	Collection
Agreement	with	Polk	County	Tax Collector

Ms. Burns stated that this was their annual agreement, which was required for them to collect their assessments on the tax bill.

On MOTION by Ms. Roden, seconded by Ms. Shockley, with all in favor, the Uniform Collection Agreement with Polk County Tax Collector was approved.

NINTH ORDER OF BUSINESS	Ratification of Quit Claim Deed for Phase
1 and Phase 2
Ms. Burns stated that this ratification had already been executed.

On MOTION by Ms. Henley, seconded by Ms. Roden, with all in favor, the Quit Claim Deed for Phase 1 and Phase 2, was ratified.

TENTH ORDER OF BUSINESS	Staff Reports
Attorney
Ms. Hammock had a standard reminder about the ethics training at the end of the calendar year. She added that she was happy to answer any questions.

Engineer
Mr. Malave had nothing further to report. He offered to answer any questions.

Field Manager’s Report
Mr. Tindall stated that everything was being kept mowed and maintained as previously approved. He noted that some properties under construction were looking a little unkempt, and they would help arrange the cleanup of those tracts before building started. He added that they also agreed to keep an eye on the area and trim back as needed.

District Manager’s Report
Approval of Check Register
Ms. Burns stated that the check register is included in the agenda package for review. She added that if anyone had questions, she would be happy to answer.

On MOTION by Ms. Roden, seconded by Ms. Shockley, with all in favor, the Check Register, was approved.

Balance Sheet & Income Statement
Ms. Burns stated the financial statements through June 2025 are also included. She offered to take any questions. These are for informational purposes, no action necessary.

ELEVENTH ORDER OF BUSINESS	Other Business
There being no comments, the next item followed.

TWELFTH ORDER OF BUSINESS	Supervisors'	Request	and	Audience
Comments
There being no comments, the next item followed.

THIRTEENTH ORDER OF BUSINESS	Adjournment

Secretary/Assistant Secretary

The meeting was adjourned.

On MOTION by Ms. Roden, seconded by Ms. Shockley, with all in favor, the meeting was adjourned.

Chairman/Vice Chairman